As a wedding DJ, part of my service includes working with clients to plan a wedding reception that flows smoothly from one event to the next, and is built upon dynamics. The dynamics come from the energy level and nature of each individual component of the celebration itself, and it’s important that the traditional wedding events such as the various dances, cake cutting, tosses, etc. are spread out over the course of the reception to create a roadmap. This roadmap is then punctuated by open-dancing segments which are dynamic in and of themselves, and have a life of their own.
Further, the goal of these dance segments is to create a bridge between the traditional, more formal aspects of the celebration by weaving in and out of the traditional events by feeding off of, and into, the energy levels of each one.
The whole thing is drafted in such a way that it will completely fill your allotted reception time-frame from beginning to end.
Crafting a celebration in this way – one that transitions seamlessly between elements and doesn’t have any abrupt starts, stops, or awkward silences – is just part of what I do!
Needless to say, it’s very important that your photographer captures all of the traditional events that you want included in your wedding.
This can be problematic, however, if your photographer will be leaving before the end of the reception because their “time is up.” If the package the photographer was hired for runs out before the end of your reception, this can create challenges for all involved.
What happens in this case is one of two things;
- Your photographer misses important shots of traditional events and fun/emotional moments that happened after they left. This leaves you either without pictures, or hoping that friends & family can fill in some blanks by snapping shots on their phones.
- Your coordinator, venue staff, and DJ all have to scramble to “front-load” all of your events so that everything happens before the photographer is set to leave. This not only causes undue stress for all involved, but throws the thoughtful timeline and all the careful planning that went into it out the window. What you’re left with is what feels like (IS) a rushed timeline, leaving everyone dizzied, and your guests dragged along in a whirlwind.
Obviously neither of these is a scenario you want for your wedding day, and the best way to avoid either of these outcomes is to make sure that your photographer is reserved for the duration of your celebration, or as close to it as possible.
Another thing that should be coordinated between your DJ and your photographer ahead of time is whether or not the photographer is going to want to do any special shots (think Sunset Shots) that can potentially take you away from your celebration for an extended period of time, leaving an awkward gap in your reception flow and causing other events to be delayed, guests to get anxious, etc.
Doing these shots, and going away from your celebration to do them doesn’t have to be a negative thing if your DJ and event coordinator know they are going to happen. If everyone is on the same page, then the event flow can be designed to include and account for this time-frame, and the types of negative outcomes noted above can be avoided.
When your DJ or coordinator has drafted an itinerary for your wedding day, be sure that all of your vendors get a copy so they can coordinate with each other prior-to and during your celebration.
It’s all about communication, and making sure everyone is present and on the same page to help make your wedding day as perfect as it can be!